The new act imposed obligations towards the office and significantly raised the penalties. We show what must be submitted to the office and when, what sanctions apply and how to prepare for an inspection.
1. Obligation to submit the contract
The new act introduced an obligation to submit a copy of the contract with the foreigner to the authority via the ICT system — this allows verification of whether the working conditions correspond to the legalisation document.
2. Notification of taking up work
The employer is obliged to inform the office of the taking up of work (as a rule within 7 days); likewise of non-commencement or termination.
3. Penalties
| Situation | Sanction (per sources) |
|---|---|
| Illegal entrustment of work | Fine PLN 3,000–50,000 |
| Intentional violation | Higher minimum (approx. PLN 6,000/person) |
| Fine imposed by a Labour Inspectorate inspector | Up to PLN 10,000 |
4. Inspection
Show more: how to protect your company against sanctions
Protection checklist
Verify the basis for legal work, the compliance of the contract with the document, submit the contract and notification on time, monitor the validity of the residence document and keep the documentation. More: checklist before an inspection.
Afraid of an inspection? Let's audit the employment of foreigners
We will check the bases for legal work, the compliance of the contracts and the obligations towards the office — before an inspector does.
Book a free consultationLegal notice: this article is for information purposes only and does not constitute legal advice. Legal status: 2026 (Act of 20 March 2025, Journal of Laws 2025 item 621, including its penal provisions — such as Article 84).
Sources: Act of 20 March 2025, Journal of Laws 2025 item 621 (incl. Art. 84); PIP. The above discussion reflects our own analysis; the cited provisions should be verified against the current text of the act before taking action.