Ukrainian citizens benefit from a simplified employment procedure. We explain the principle of notifying the entrustment of work, its link with the legality of residence and why the current state of the law should be verified.
1. A separate procedure for Ukrainian citizens
The employment of Ukrainian citizens is governed, among others, by the special act on assistance to Ukrainian citizens in connection with the armed conflict, which provides a simplified route to legal work (as a rule after notifying the competent authority), alongside the general rules.
2. Notification of employment
Under the simplified procedure the employer notifies the entrustment of work to a Ukrainian citizen (electronically, via the system). This is a faster route than a standard permit.
3. Residence and work
The legal residence of Ukrainian citizens (including UKR status and residence cards) may be subject to separate deadlines and conversions. Residence issues are best considered together with employment.
4. Recommendation
Given the changing rules, we recommend verifying the basis of residence and the applicable employment procedure for each Ukrainian citizen before work begins.
Show more: notification of entrustment of work step by step
Notification step by step
Typically: check the legality of the employee's residence, conclude a contract, file the electronic notification of the entrustment of work within the required deadline and complete the ZUS registrations. Confirm the details of the procedure against the current legislation.
Do you employ Ukrainian citizens? We will check the procedure and residence
We will verify the legality of residence and the applicable employment procedure and complete the required notifications so that the work is fully legal.
Book a free consultationLegal notice: this article is for information purposes only and does not constitute legal advice. Legal status: 2026 (Act on assistance to Ukrainian citizens in connection with the armed conflict; Act of 20 March 2025, Journal of Laws 2025 item 621). The rules change frequently — verify their current wording.
Sources: the act on assistance to Ukrainian citizens; the Act of 20 March 2025, Journal of Laws 2025 item 621; UdSC. The above is our own commentary; the provisions cited should be verified against the current wording of the act before taking any action.